December 2024
This Privacy Statement describes the steps KDS BV (“KDS BV,” “we,” “us”) takes to ensure that all Personal Data provided to us when you:
- Visiting our website (www.kdsbv.be) (the “Site”)
- Contacting us through the Site
- You subscribe to our newsletter
- You contact us directly via email
- You contact us through other communication channels, e.g. telephone, and share personal data with us
kept secure and confidential and used only for the purposes for which they were provided.
This privacy statement does not apply to Personal Data collected:
- by any third party, including through any application or content (including advertising) that may link to or be available through the Site.
KDS BV acts as the data controller for the processing activities described in this Privacy Statement. “Personal Data” as used in this Privacy Statement means any information that identifies an individual or from which an individual is identifiable.
Please read this privacy notice carefully to understand how we process your Personal Data. If you have any questions about KDS BV’s processing of your Personal Data, please contact our Data Protection Officer (see Section 9 below).
This privacy statement covers the following topics:
- Categories of personal data
- Purposes and legal bases for processing
- Sharing of personal data
- Retention period
- Your data protection rights
- International remittances
- Other websites
- Privacy statement changes
- Please contact us
1. Categories of personal data
1.1 We collect and process the following types of Personal Data:
- Your personal identification and contact information, such as your name, e-mail address and Internet Protocol (IP) address;
- information about Internet or other electronic activities, such as your browser type and operating system, the Web sites you visited before and after your visit to the Site, the pages you view and the links you click within the Site, information about your interaction with e-mail messages, such as the links you clicked on and whether the messages were received, opened or forwarded; and default server log data; and
- Any other information you voluntarily provide to us, such as when you contact us.
1.2 Sources of personal data
We collect Personal Data directly from you when you visit our Site, when you contact us through the Site, when you request information about our company or clinical trials, when you sign up to receive our newsletter, and when you otherwise voluntarily provide us with your Personal Data.
As is now common with most websites, our Site uses cookies and may use other online tracking tools (e.g., web beacons) to automatically collect information about your IP address, your use of the Site, or other websites you visit after ours. Cookies are small data files generated by a website and stored by your web browser. They are used to help users navigate websites efficiently and to provide information to the owner of the websites. To learn more about what cookies we use and how we use them, please see our Cookies Policy here.
2. Purposes and legal basis for processing.
We use and process your Personal Data for the purposes and legal bases set forth below:
| Use/Purpose | Legal Basis |
| Communicate with you, provide you with information about our business, customer service, and manage and improve our Site. | KDS BV has a legitimate interest in operating its site and communicating with you at your request (Article 6(1)(f) GDPR) |
| contact you in connection with products and/or services offered by us that we believe may be of interest to you (including direct marketing), unless you inform us that you do not wish to receive marketing or market research communications from us | If applicable law requires us to receive your consent before sending you certain types of marketing communications, we will only send you these types of communications after we have received your consent (Article 6(1)(a), GDPR). If you no longer wish to receive marketing or market research communications from us, you may unsubscribe using the link at the bottom of the relevant marketing email or contact us using the contact details below KDS BV has a legitimate interest in carrying out direct marketing in certain cases (Article 6(1)(f), GDPR) |
| Conducting audits and investigations, and investigating and resolving complaints | KDS BV has a legitimate interest in managing its business and ensuring that all investigations and procedures are managed efficiently and effectively (Article 6(1)(f) GDPR) KDS BV may have a legal obligation to do so (Article 6(1)(c) GDPR) |
| preparing and acting in connection with requests for information, investigations or proceedings by governmental, administrative, judicial or regulatory authorities, including civil litigation | KDS BV has a legitimate interest in managing its business and ensuring that all investigations and proceedings are managed efficiently and effectively (Article 6(1)(f) GDPR) KDS BV may have a legal obligation to do so (Article 6(1)(c) GDPR) |
You have the right to object to the processing of your Personal Data where such processing is carried out for our legitimate interests. However, please note that we may not be able to comply with this request in all cases.
3. Sharing of personal data
We make personal data available to our business partners, including IT suppliers who store and process personal data on our behalf. Such business partners and suppliers are subject to KDS BV’s instructions regarding the storage and processing of personal data. Furthermore, it is KDS BV’s responsibility that the storage and processing complies with data protection legislation.
We also share your Personal Data as required or permitted by law to comply with a subpoena or similar legal process or request from the government, or when we believe in good faith that disclosure is required by law or is otherwise necessary to protect our rights and property or the rights, property or safety of others, including to law enforcement, and judicial and regulatory authorities. We also share your Personal Data with third parties to help detect and protect against fraud or data security vulnerabilities. And we may transfer your Personal Data to a third party in the event of a sale, merger, reorganisation of our entity or other restructuring.
4. Retention period
We retain Personal Data for as long as necessary to fulfil the purposes described above. To determine the appropriate retention period for Personal Data, we consider the amount, nature and sensitivity of the Personal Data, the potential risk of harm from unauthorised use or disclosure of the Personal Data, the purposes for which we process the Personal Data and whether we can achieve those purposes by other means. We also take into account applicable legal requirements and the extent to which it is necessary to process the Personal Data. In exceptional cases (for example, in the case of ongoing litigation or when the law requires us to do so), it may be necessary to keep your Personal Data for a longer period of time.
5. Your data protection rights
You have the following rights in relation to the Personal Data we process about you, which may be subject to restrictions and/or limitations:
- You have the right to request access to the Personal Data we process about you.
- You have the right to request us to rectify Personal Data allegedly inaccurate, as well as the right to request us to restrict the processing of your Personal Data.
- You may request a copy of your Personal Data you have provided to us, in a structured, commonly used and machine-readable format, if our processing of such Personal Data is based on your consent or a contract you have entered into with us (data portability).
- You have the right to request that we delete your Personal Data.
- You have the right to withdraw your consent to the processing of your Personal Data at any time.
You can exercise the aforementioned rights by contacting info@kdsbv.be. The contact person for this is: Tuur Lauwers.
We make every effort to handle your personal data in a careful and legitimate manner in accordance with applicable regulations. However, if you believe that your rights have been violated and your concerns have not been addressed within our company, you are free to complain to:
Commission for the Protection of Privacy
Drukpersstraat 35, 1000 Brussels
Tel. 02 274 48 00
Fax. 02 274 48 35
E-mail: commission@privacycommission.be
You can additionally address a court if you believe you would suffer damages as a result of the processing of your personal data.
6. International transfers
KDS BV will, for the purposes set out above, transfer Personal Data to recipients as mentioned above located in countries outside the European Economic Area (‘EEA’)/UK, including the US, which are not deemed to provide an adequate level of data protection. Personal Data will only be transferred from the EEA/UK to a recipient in a country that is not deemed to provide an adequate level of data protection, if the transfer is made in accordance with applicable data protection and privacy laws (e.g. by entering into standard contractual clauses (‘SCCs’) with the recipient, by invoking the recipient’s binding corporate rules, or by invoking a derogation, such as where the transfer is necessary for the performance of a contract or for the establishment or defence of legal claims).
You can request further information on international transfers and/or a copy of SCCs by contacting the data protection officer.
7. Other websites
If our Site contains links to other websites, those websites may operate independently of us and have their own privacy statements or policies, which we advise you to read. To the extent that linked websites or apps are not owned or operated by us, we are not responsible for their content.
8. Changes to the privacy statement
We will review and update this privacy notice as necessary to keep up-to-date with rules and regulations, new technologies and security standards. We will post these changes on the Site or update the ‘last updated’ date of the privacy notice. In certain cases and if the changes are material, you will be notified via email or a notice on our Site.
9. Contact us
Please do not hesitate to contact us if you have any questions about the protection of your Personal Data or if you wish to exercise your data protection rights (as described in section 4 above).
KDS BV
Grotenhoutlaan 10
2300 Turnhout, Belgium
Tel: +32 (0)14 41 97 79
Fax: +32 (0)14 42 07 41
E-mail: info@kdsbv.be
Company number: 0438.752.477
VAT number BE 0438.752.477
Data protection officer: info@kdsbv.be